Clerical Officer/Typist – HR And Organisational Development

Salary: From £19,875.00 to £19,875.00

Hours per week: 38.50

Job Status: Permanent

Closing Date: 1st Jul 2018

Job Type: Full Time

Responsible To: Human Resource Advisor

Location: Charis House
Charis House, 47 Milton Road East, Edinburgh, EH15 2SR

Main Function

To provide full clerical and typing support to the HROD team.

To be responsible for the typing of employment contracts and changes as required from information provided by the HR Officer.
To maintain filing systems, as required, and be responsible for the filing of all correspondence etc.
To undertake routine correspondence, as required.
To be involved in updating and inputting the information held on the CHRIS system ensuring all processes are followed.
To handle incoming calls and either deal with enquiries, transfer calls or ensure that messages are left for appropriate staff.
To provide clerical support to the HROD team.
To ensure mail is opened, stamped and distributed.
To enter sickness onto the CHRIS system when required and chase missing documentation with direction from a HR Officer.
To produce and send out the statically information in line with the agreed process and timetable.
Photocopying/scanning documents as requested.
To ensure that all information is entered on Chris system of SSSC registration accurately.
To ensure the correct administration of PVG and Disclosures for specific areas.
To administer the OH inbox and correctly file away the OH reports.
To produce the Vacancy Bulletin to be checked by the HR Officer.
Adding new starts onto CHRIS system including Learn Pro.
Informing SSSC and Disclosure Scotland of any leavers.
To enter timeously and accurately invoices onto the Kontrolla system for payment.
Administration of the Flexi clock.
To undertake any other duties which may reasonable fall within the parameters of the post.

You must be respectful of our Christian faith and be able to work within it.

A Basic Disclosure check will be required

Extensive Knowledge of all Social Media Channels

Previous experience in working in a HR Office is desirable.

A sound knowledge and experience of Microsoft software packages, word processing, spreadsheets and databases is essential.

A knowledge of Publisher software would be desirable.

Must be able to work on your own initiative and to participate as part of the HR and Organisational Development team.