Secretary to Director Of Finance And Resources - Part Time

Information

At CrossReach we’re a charitable organisation that puts people at the heart of everything we do.  From caring for older people, children and families and the homeless to supporting those with learning disabilities, we’ve been delivering innovative social care for 150 years.  And as one of Scotland’s largest social care providers, we have 65 services and 1,800 employees across the country.

 

As a member of our Corporate Services team you’ll be helping some of the most vulnerable people in our society live safer, fuller and happier lives.  Our values driven culture means we are accepting, respectful and compassionate to both our service users and employees.  So, join us and you’ll be part of a professional environment with a range of development opportunities and a generous benefits package.  It’s a career that will enhance both your life and the lives of vulnerable people across Scotland.

The successful applicant will work all their hours in Charis House and the work pattern will be discussed at interview.

Salary is pro rata of 38.50 hours per week (14.00).

If you would like to talk to someone about the types of opportunities we have, or have any other questions, please contact recruitment.team@crossreach.org.uk.

Main Function

To provide a full secretarial service to the Director of Finance and Resources, a support service to the Finance and Resources section and regular support, in the absence of the PA to the CEO.

Main Duties

1. To provide dedicated secretarial support to the Director of Finance and Resources and to the CEO in the absence of the PA.
2. Managing diaries and organising meetings and appointments, operating a bring forward and task tracking system.
3. To be responsible for the typing of correspondence, reports, statistical data, and presentations, etc transcribing from hand written copy and audio.
4. To provide full secretarial services to designated committees/governance groups; to include ensuring that meetings are convened, committee members notified, minutes taken and papers circulated, in line with agreed standards.
5. To attend other meetings as required and be responsible for minute taking and typing and circulation of minutes and agendas.
6. To maintain and co-ordinate the Director’s and other designated staffs’ diaries and arrange meetings ensuring all necessary arrangements are made.
7. To undertake routine correspondence and to ensure that all correspondence is signed and appropriately dispatched.
8. To establish and efficiently maintain a filing system, both manual and electronic.
9. To handle the Director’s correspondence including e-mails ensuring that appropriate timescales are met.
10. To make all necessary travel arrangements and support the collation and submission of mileage/expenses returns.
11. To work collaboratively with the Secretary of HR and OD, providing cover when required.
12. To provide support to the CEO as required, in the absence of the PA to the CEO.
13. To undertake any other duties as specified by the Director
14. Have respect for all aspects of Christian worship.

Personal

• Discretion and trustworthiness; you will often be party to confidential information.
• To be a good communicator.
• To have a professional demeanor.
• To be able to work without supervision and as part of a team.
• As we do our work in Christ’s name you must be respectful of our Christian Ethos and be able to work within it.
• This post requires you to either complete a Disclosure or be a member of the Protecting Vulnerable Groups (PVG) Scheme and undertake the necessary vetting checks.

Skills and Abilities

Essential:

• To be proficient in the use of Microsoft office packages, including Word, Excel, PowerPoint etc.
• To be able to work on your own initiative and to participate as part of the Finance and Resources team.
• Ability to undertake copy/audio/word processing.
• To have very good organisational skills and attention to detail.
• Ability to work under pressure in a busy section.

Desirable:

A knowledge of Teams, Adobe and Publisher software.